With our Franking service, you can turn any corner of your office into a
one-stop-shop for nearly all your postal needs. Franking gives your mail a professional look and feel without any complicated training or software downloads. And, there’s no minimum or maximum to spend. Small businesses use franking machines with as much success as large mailing rooms in multi-national companies. With a franking machine you benefit from:
- Immediate access to a wide range of products
- Pricing advantages
|1st Class Letters||47p|| |
|1st Class Small Parcel||£2.65|| |
|2nd Class Letters||33p|| |
|2nd Class Small Parcel||£2.25|| |
|Special Delivery™ Next Day||£5.95|| |
|Special Delivery™ 9am||£16.32|| |
|Airmail 10g Letter||79p|| |
|Airmail 100g within EU||£2.09|| |
|Airmail 100g outside EU||£3.20|| |
Start franking in six easy steps
Use our list of authorised manufacturers/independent inspector/maintainers to lease or purchase your franking machine.
Ask for your Franking licence through your manufacturer/independent inspector/maintainer.
Manufacturers can offer franking machine credit options like Direct Debit, Credit Card and Credit accounts with deferred payment terms.
Save money with the Royal Mail franking service. You can pay for a wide variety of mail products, including Special Delivery, international and one-off business collections.
You must meet the terms of your licence by reading the Legal Scheme for Franking letters and parcels 2008, which also includes the need to separate mail.
To qualify for savings and avoid penalties, you must separate your mail by UK/international destination, and then by product and class.
Meeting your needs
Sending 1st Class letters? Parcels? Airmail? Need a signature on delivery? Or Special Delivery™? A franking machine can help you save money on your mail. Depending on your needs, you can buy or lease a machine that solves your specific challenges.
Flexibility and speed
With our franking services, you have access to the products that will help you reach your customers as quickly and as economically as you want. And you won’t have to leave your work place. A franking machine can be a sophisticated part of a large mail room, including fast processing, inserting and weighing large volumes of mail or, in the corner of a small office, dealing with a varied mailbag or your customer marketing campaigns.
Franking services can reduce the cost of your mail. How much you save depends on how much mail you send. Your manufacturer/independent inspector/maintainer can arrange to add a logo or a marketing message directly to your mail. It’s the ideal way to promote your organisation without spending more of your budget on marketing.
Whether you need to send mail to customers in Canada, parcels to Europe or letters to homes across the UK, Franking gives you access to the Royal Mail products you want without leaving the office.
Using Smart franking means you can select your product and the machine will calculate the price automatically. All you need to do is make sure you select UK or international as prices differ according to destination.
Using non-Smart machines will require you to refer to our pricing wallchart and you will need to manually key in the correct price.
You can buy the following products:
The answer when you’re looking for next-day delivery
A value-for-money service that will deliver your mail within three working days
A 1st or 2nd Class service with the added security that comes from proof of posting and a signature on delivery.
A next-day service for urgent or valuable items that gives you the added assurance of a signature on delivery.
Fast and efficient delivery to almost any address in the world.
When you want fast, international mail with tracking for items that weigh less than 2kg.
If you’re looking for extra reassurance that your item has arrived overseas, this is the answer.
Save even more time by having us pick up your mail. You can arrange to have your mail collected on a daily or one-off basis.
- Is Franking suitable for my company?
- Where do I get a franking machine, how do I choose one and do I need a Smart machine?
- How much does franking cost?
- Where and how can I post franked mail?
- Are there any restrictions or conditions I should be aware of?
- Are there any other benefits to using a franking machine?
Search help for more answers...
Is Franking suitable for my company?
Franking is the quick and easy way to manage your mail that can save you time and money while projecting a more professional image of your company. It’s cost effective and easy to use, with a flexible range of products and services – and because you can get credit as and when you need it, you’re in complete control of your postage costs.
Franking machines are used by large corporate companies, government organisations and universities as well as small and medium size businesses and sole traders. There are no restrictions on minimum or maximum postage volumes, so you save money whether you post one letter or a large volume of mail.
For more information, or to discuss your postal arrangements, call Royal Mail Business Sales and Services on 08457 950 950.Back to top
Where do I get a franking machine, how do I choose one and do I need a Smart machine?
Royal Mail do not directly supply franking machines. Look at the list of our authorised manufacturers and independent inspector/maintainers on our website. Royal Mail does not recommend one party over any other; each one will be able to advise you on the services they provide.
The types of franking machines vary from the more simple, low-usage machines to larger, automated machines which will recognise the size, weight and thickness of your mail. Discuss what is best for your company by talking to one of the authorised manufacturer/independent inspector/maintainers.
A Smart franking machine is essential if your company uses Royal Mail VAT-able products as it will allow you to reclaim your VAT. compatible machines and euqipment are available from our authorised manufacturers and independent inspector/maintainers.Back to top
How much does franking cost?
When choosing a franking machine, discuss the following costs with your provider:
- leasing or purchasing costs
- annual maintenance and inspection fees
- consumables, such as outer envelopes, labels and ink.
You will save money on every piece of mail you send. For full details of how much, see the pricing wallchart.Back to top
Where and how can I post franked mail?
You can post franked mail in the following places:
- Post Office
- Public post box - in a franking outer envelope (supplied by your machine provider)
- Business mail post box
- Mail centre
- Delivery office
Alternatively you can arrange for Royal Mail to come and collect your outgoing mail from your premises each day. Visit the customer collections page for more details.
Pouches, trays or mailbags to help you with the correct presentation of your mail are available free of charge by calling 08457 950 950.Back to top
Are there any restrictions or conditions I should be aware of?
The Royal Mail Scheme for Franking Letters and Parcels 2008 is your guide to the requirements of your licence to use our franking service. Be sure to read this carefully as it outlines all restrictions and conditions of use. If you contravene the elements of the scheme, Royal Mail can withdraw your licence.
You must have a valid franking licence from Royal Mail and your machine must be in credit before you start using your franking machine.
It is a requirement of the licence that you keep your franking machine in good working order and have it inspected at least once per year by a company approved to carry out this work. The franked impressions produced by your machine must be clear and legible. It must include the date of posting and the correct postage rate for the item’s size, weight and destination. view the full list of our authorised manufacturer / independent inspector/maintainers.
You must tell Royal Mail and your machine manufacturer or independent if any of your company details change.
Ink must only be ordered from authorised ink suppliers or their retailers. All Smart machines users must use Royal Mail approved blue ink, while non-Smart machines will require approved red ink.
Please contact your authorised manufacturer / independent inspector maintainer for more details.Back to top
Are there any other benefits to using a franking machine?
Yes, there are - as follows:
- Customise your franking mark to include your company name and logo, as well as your return address.
- Use the space for a specific advertising message, or to draw attention to an offer or promotion
- The highly visible franking impression creates a consistent identity across every mailing, regardless of the size, colour or shape of your mail, helping to reinforce your brand and create consistency throughout the customer journey.
- Posting using franking impressions means your mail will be instantly recognisable and the assurance that it’s from a familiar source will be welcomed by your customers; a great way to improve customer relations instantly.
Find your manufacturer/independent
You can buy or lease a franking machine. And you can choose from a wide range of options to suit your needs.
Order your mail supplies online
You can order your Special Delivery labels, bags, franking pouches, Signed For labels and more from our Online Mail Supplies Service (registration required) or call 08457 950950 (select option 1 then 3 then 1).
Become an authorised manufacturer, supplier, inspector or maintainer
In order to become an authorised manufacturer, supplier, inspector or maintainer of franking machines in the UK, you must complete an application process.
We can bring your mail from your old address to your new address.