Printed Postage Impression (PPIs)

The first thing to note is that each design has a specification to be followed by customers producing their own artwork. We’ll help you understand what’s necessary and what you can and can’t do with a PPI. Read the PPI design notes below to find out more.

Remember, the Printed Postage Impression design cannot be altered other than to insert the PPI licence number and, where appropriate, a town name. All other text must remain fixed.

You can use our online PPI Producer to create ready-to-print Printed Postage Impressions.

1. Enter your PPI licence number
2. Choose between a 1st Class, 2nd Class or Economy design, or Royal Mail 24™, Royal Mail 24 Signed For®, Royal Mail 48™, or Royal Mail 48 Signed For® - and select either an English or a Bilingual (Welsh/English) PPI. Choose the PPI design and size that works best for your mail.
3. Note that for Business Mail Advanced, you must use either English PPI design size 1 or 2. For the bilingual Welsh/English version on BMA items you must use the smaller bilingual PPI design 1.
4. Preview what you have selected
5. Choose the file format that best suits you – JPG (compression of photographic image) or TIFF (bitmap graphics file format).
6. While pressing ‘download’ you must keep the CTRL key pressed down.

Alternatively you can download the raw PPI designs below. We recommend that you use a professional designer or printer to insert your licence details to ensure that these guidelines are followed correctly. Take a look at our product user guides.

These are to be used with our 1st Class Account Mail (including Parcels), Business Mail 1st class, Advertising Mail, Publishing Mail and International services.

Before you can use a PPI on your mailings you must have the relevant licence. If you need to get one, call us on 08457 950 950.

If you already have a credit account with us, you can choose and download the PPI designs you want right now, with our online PPI Producer.

For the best quality we recommend you use the EPS formats or use a professional designer or printer to do this for you.

The PPI images displayed on this page are for illustrative purposes only and should not be used as artwork.

Design 1

Download Design 1 (ZIP 299KB) JPEG, TIFF and EPS versions

Design 2

Download Design 2 (ZIP 328KB) JPEG, TIFF and EPS versions

Design 3

Download Design 3 (ZIP 779KB) JPEG, TIFF and EPS versions

Design 4

Download Design 4 (ZIP 772KB) JPEG, TIFF and EPS versions

Here are the PPI designs for 2nd Class mailings.

These are to be used with our 2nd Class Account Mail (including Parcels), Business Mail, Advertising Mail and Publishing Mail services.

Before you can use a PPI on your mailings you must have the relevant licence. If you need to get one, call us on 08457 950 950.

If you already have a credit account with us, you can choose and download the PPI designs you want right now, with our online PPI Producer.

For the best quality we recommend you use the EPS formats or use a professional designer or printer to do this for you.

The PPI images displayed on this page are for illustrative purposes only and should not be used as artwork.

Design 1

Download Design 1 (ZIP 305KB) JPEG, TIFF and EPS versions

Design 2

Download Design 2 (ZIP 332KB) JPEG, TIFF and EPS versions

Design 3

Download Design 3 (ZIP 792KB) JPEG, TIFF and EPS versions

Design 4

Download Design 4 (ZIP 809KB) JPEG, TIFF and EPS versions

Here are the PPI designs for Economy mailings. These are to be used with our Business Mail and Advertising Mail services.

Before you can use a PPI on your mailings, you must have the relevant licence. If you need to get one, call us on 08457 950 950.

If you already have a credit account with us, you can choose and download the PPI designs you want right now, with our PPI Producer.

For the best quality we recommend you use the EPS formats or use a professional designer or printer to do this for you.

The PPI images displayed on this page are for illustrative purposes only and should not be used as artwork.

Design 1

Download Design 1 (ZIP 306KB) JPEG, TIFF and EPS versions

Design 2

Download Design 2 (ZIP 329KB) JPEG, TIFF and EPS versions

Design 3

Download Design 3 (ZIP 791KB) JPEG, TIFF and EPS versions

Design 4

Download Design 4 (ZIP 803KB) JPEG, TIFF and EPS versions

Here are the PPI designs for Tracked® mailings.

Square and rectangular designs

You can download TIFF versions of all four square and rectangular Tracked® PPI designs in English (zipped file = 66kb) or Welsh (zipped file = 81kb).

You can find PPI designs for use on Big Book and Heavyweight options for Advertising Mail™ mailings.

Before you can use a PPI on your mailings you must have a PPI licence number. To obtain a licence, please call your local Royal Mail Sales Centre on 08457 950 950.

All Royal Mail PPIs are the copyright, trade marks and designs of Royal Mail Group Ltd. All rights reserved. By downloading the PPIs you acknowledge that you have read, accept and are bound by our Terms and Conditions for Royal Mail PPI use. If you then wish to use the PPIs you will be deemed to have accepted all of the Terms and Conditions. If you choose not to accept the Terms and Conditions for PPI use, please do not proceed to download the PPIs.

You can choose the size of your PPI design and download artwork files below. You will need to insert your PPI licence number and we recommend that you use a professional designer or printer to insert these details to ensure that these guidelines are followed correctly. As long as you download the artwork and reproduce it exactly as the specification states, there is no need for your artwork to be checked by us before you post. For the best quality we recommend you use the EPS formats or use a professional designer or printer to do this for you.

The PPI designs displayed on this page are for illustration purposes only and should not be used as artwork. Please download the artwork files.

Design 1: 14mmx54mm

Download PPI Design 1 English JPEG, TIFF and EPS versions (ZIP 307KB)

Design 2: 30mmx58mm

Download PPI Design 2 English JPEG, TIFF and EPS versions (ZIP 338KB)

Design 3: 22mmx80mm

Download PPI Design 3 English JPEG, TIFF and EPS versions (ZIP 800KB)

Design 4: 26mmx93mm

Download PPI Design 4 English JPEG, TIFF and EPS versions (ZIP 812KB)

You might like to try our online PPI Producer which will help you download the type and style of PPI you need.

• To be issued with a PPI licence you will first have to apply for an account.
• To apply for an account, call us on 08457 950 950, or speak to your usual Royal Mail contact.
• Once your application has been approved, you will be set up with an Online Business Account and issued with a PPI number.

Royal Mail's Terms and conditions for the use of Printed Postage Impressions (PPIs) are as described in the Licence for use of PPIs

Before using a PPI, you must have a PPI licence number and an active account. Please call us on 08457 950 950 for details.

Royal Mail Group Ltd (we, us, our) is willing to grant the customer to whom this permission is granted (you) the non-exclusive right to use PPIs as set out in the "PPI" section of Design notes) and as updated from time to time until termination of the permission, strictly in accordance with the following terms:

(A) Royal Mail PPIs

1. In order to use a PPI you must comply strictly with the PPI design notes and any other requirements regarding the use of PPIs existing from time to time. Specifically, and without limiting the above, You may only use a PPI if you:
1.1. reproduce the PPI in the form as set out in the PPI design notes;
1.2. have first been assigned a PPI licence number;
1.3. incorporate the PPI licence number into the PPI and do not make any amendment, modification, alteration, or reformatting except with the prior written approval of Royal Mail Sales Cente (call on 08457 950 950 or email at smehelp@your.royalmail.com);
1.4. ensure that any PPI used does not contain any date reference;
1.5. operate an account and use a relevant Scheme service and/or have entered into a Royal Mail posting contract such as an Agreement to use Business Mail, Advertising Mail™ or Royal Mail 24 and 48 or Condition 9 Agreement;
1.6. have an active and fully paid up Royal Mail account; and
1.7. have an online business account (OBA) or, if applicable, a posting cheque book to be used with each posting bearing a PPI;
1.8. inform us immediately if your contact details change.

2. To obtain a Royal Mail account, you must fulfil certain criteria which will be explained to you at the time you apply by a Royal Mail Account Handler. If you fulfil the criteria we may, at our discretion, give you a PPI licence number. If you do not fulfil the criteria, you may not use any PPIs.

3. You must not use the PPI on any letters, large letters or packets or other items to be collected, conveyed or delivered by a third party.

4. A PPI indicates that postage is payable to Royal Mail. You must pay postage on items sent which display the PPI at the appropriate postage rate for items of the size, weight and class of the items sent, at the time of posting or the postage payable under the relevant posting contract that you have entered into with us or under the relevant Royal Mail Scheme. Under no circumstances may you use a PPI without submitting to us a correctly completed confirmed sales order from OBA, or posting cheque if applicable, and paying the correct postage to Royal Mail.

5. This permission will not constitute or imply any agreement between you and us or any undertaking or obligation whatsoever on our part regarding the carriage of any item. The carriage of items bearing any PPI shall be governed by the relevant posting contract between you and us or by the relevant Scheme. The terms of those agreements or the provisions of the relevant Scheme, as the case may be, will prevail over the terms of this permission to the extent required to resolve or negate the conflict or inconsistency.

(B) Intellectual Property

6. You must not portray any imagery or words related to Royal Mail in any way which would or may bring Royal Mail into disrepute. You must comply with Royal Mail's policies and guidelines relating to the use of the PPI and payment of postage. You must not do or suffer to be done any thing which may adversely affect the distinctiveness of the PPI or the rights of Royal Mail in and to the PPI or which might reduce their value.

7. You must not use or reproduce any other intellectual property we own or use the PPI except as expressly permitted in these terms. You must not use any marks or get up which may be associated with or is confusingly similar to those used by us.

8. These terms do not and will not operate to grant you any rights (including without limitation any right to goodwill) in respect of the PPI or any other intellectual property we own.

9. All intellectual property rights in respect of the PPI will remain vested in Royal Mail at all times and you must not do any act which would or might invalidate such title. You must not use or seek to register any trade mark, business name, corporate name or domain name which might be confused with the PPI or Royal Mail.

10. All goodwill attaching to the Royal Mail PPI arising through your use of the PPI will automatically accrue to us, whether arising at common law or otherwise, and we or our successors in title can call for an assignment of goodwill at any time and without any cost.

(C) General

11. We may terminate this permission or vary these terms at any time on giving you seven days' notice in writing.

12. In addition, we may terminate this permission immediately at any time on giving written notice to you if:
12.1. in our opinion, the reputation or the business of Royal Mail or its parent, subsidiaries or sister companies is or may be adversely affected in any way;
12.2. you are or appear to be in breach of any of the provisions of this permission, the PPI Design Notes, the terms of your Royal Mail account, the terms of your relevant posting contract between you and us or the provisions of the relevant Royal Mail Scheme;
12.3. we terminate your Royal Mail account; or
12.4. you become insolvent.

13. If these terms are terminated in accordance with clauses 11 or 12 or any other posting contract that you have entered into with us if applicable, you must immediately:
13.1. cease using the PPI;
13.2. stop supplying, distributing and printing the stationery incorporating the PPI,
13.3. at our sole discretion and request, either ensure that the PPI is completely concealed on the remaining copies of such stationery (for example by over-labelling of the whole of the PPI) or destroy the remaining copies of such stationery and provide us with a certification signed by one of your directors that all remaining copies are destroyed; and
13.4. return to us any materials it supplied to you.

14. If you fail to comply with clause 13, we may on reasonable notice, have access to your premises for the purpose of recovering stocks of materials bearing a PPI.

15. You agree that you will not make any statements or claims that indicate that we have approved or recommended any goods or services offered by you and/or your agents.

16. The rights granted under these terms are personal to you and you may not assign or license any of the rights granted under these terms without our prior written consent. Nothing in these terms confers on any third party any benefit nor the right to enforce any clause of these terms.

17. This permission is issued in accordance with the relevant Royal Mail Scheme under s28 of the Post Office Act 1969 or s89 of the Postal Services Act 2000 (as amended by the Postal Services Act 2011) or any other Schemes which may be made from time to time.

18. Unless otherwise specified, a reference to a statutory provision is a reference to that provision as amended, consolidated, extended or re-enacted from time to time (whether before or after the granting of this permission to you) and to any subordinate legislation made under it.

19.These terms are governed by English law. You and we submit to the exclusive jurisdiction of the English courts.